Ways to put Ask.School to work
Every chatbot ships with Question Links — one-question URLs and QR codes you can print, post, embed or paste into an email. Below: real ways schools are using them, with the kinds of questions families actually ask.
Type the question
Anything from “What time does Year 7 start?” to “How do I apply for free school meals?”
Copy the link or print the QR
Both come ready-made. Drop the link in an email, embed on the website, or print the QR for posters and packs.
Recipients ask, the chatbot answers
In the right voice, with the right access. Sharing the link doesn't bypass safeguarding — recipients still need permission to see sensitive data.
Westbrook School
Forgotten where you're meant to be?
Scan for your timetable →
Lunch menu
Bus times
QR posters around the school
Pin scannable codes near classrooms, lockers, the dining hall and reception. Students scan for “Show me my timetable”, “What’s on the lunch menu?” or “When does the next bus leave?” and get an instant, personalised answer — no app, no login screen, no “sorry, that page is broken”.
Prospectus 2026
Westbrook
School
Independent · Co-ed
Founded 1932
Admissions
A warm welcome from our Head of Admissions.
Ask anything
Open days, fees, bursaries
Print, prospectus & admissions packs
Drop a Question Link into your prospectus, the back of an open-day flyer or the welcome pack so prospective parents can chat with admissions on the spot. Most don’t want to phone — and now they don’t have to wait until Monday morning.
Year 8 Trips
Italy 2026 — Rome & Pompeii
7 nights · Half-board · Departing 14 July 2026 · £1,250 + £150 deposit
Questions about the trip?
Ask anything — payment plans, dietary needs, kit list…
School website, trips & event pages
Drop a Question Link onto a trip page, an event invite, the homepage hero or the Year 7 transition microsite. Parents click once and start asking the chatbot about admissions, school trips, fixtures, an open evening — or whatever you’re posting about that week.
Westbrook School
Est. 1932Welcome to Year 7
Dear Parent or Carer,
We look forward to welcoming your child on Wednesday 3rd September.
Mrs A. Lynton, Head of Year 7
Questions?
Scan to ask
First-day welcome packs
Posting offers, induction letters or the September welcome pack? Sticker a QR onto the front. New families ask the questions they’d otherwise email reception with the night before — uniform suppliers, what to bring, the school day, when to arrive on day one.
Westbrook School
Need a quick answer?
Scan with your school login.
Or ask at the desk →
A QR at reception
Pin a QR at the front desk for the parent who's arrived early for pickup, the student who's lost their planner, or the supply teacher chasing a room number. Anyone with a school login scans and gets an instant answer — freeing the office to handle the things that actually need a human.
From: [email protected]
Westbrook Weekly — 27 May 2026
A note from Mr Hughes
This week
Diary dates
Sports day · Year 11 prom · PTA fair
Got a question about anything above?
Scan or tap — the chatbot has the answer.
Newsletters & weekly emails
Pin a Question Link to the bottom of every newsletter. Most parents skim and forget; the ones who want to follow up tap once and ask the chatbot about whatever caught their eye — the trip, the fair, the half-term dates, the change to next Friday’s pick-up.
Year 11 GCSEs
Exam timetable
Maths Paper 1
Mon 12 May
English Lit
Wed 14 May
Biology
Fri 16 May
Need a venue check or special access? Scan.
Exam season survival
Print the exam timetable, but add a QR. Candidates check their own paper, parents ask about access arrangements, and pastoral leads aren’t fielding the same “which room is GCSE Maths in?” email forty times the morning of an exam.
Westbrook School
07:14School closed today
Mon 8 February — weather
Site is closed due to overnight snowfall and unsafe road conditions.
Lessons run online from 9:00 via Teams.
Got a follow-up question? Ask the chatbot.
Snow days & last-minute closures
Push a single update once — the chatbot answers “Is school open?” for everyone who scans the link in your closure email or socials. The phones stop ringing while you’re still on the call to the bus company.
Chess club
Tue 3:30pm
Scan to ask
Drama club
Wed 4pm
Scan to ask
Football
Thu 3:30pm
Scan to ask
Coding
Fri 4pm
Scan to ask
After-school clubs sign-up board
Pin a separate QR for each club on the noticeboard. Parents find out times, kit, cost and how to sign up without queueing at the office — and the clubs that are quiet get a clearer picture of why.
QR posters around the school • Print, prospectus & admissions packs • School website, trips & event pages • First-day welcome packs • A QR at reception • Newsletters & weekly emails • Exam season survival • Snow days & last-minute closures • After-school clubs sign-up board
If a parent asks the same question twice, it belongs on a Question Link.
These nine are starting points. Print them, paste them, sticker them onto whatever you're already sending. Most schools find their own ideas within a fortnight of going live.
- 01
QR posters around the school
Students · in school
- 02
Print, prospectus & admissions packs
Prospective parents
- 03
School website, trips & event pages
Current parents · web visitors
- 04
First-day welcome packs
New families · starting school
- 05
A QR at reception
Parents · students · staff
- 06
Newsletters & weekly emails
Whole community
- 07
Exam season survival
Candidates · parents
- 08
Snow days & last-minute closures
Whole community · emergencies
- 09
After-school clubs sign-up board
Students · parents
Ready to make a Question Link of your own?
Every chatbot in Ask.School ships with Question Links. Type the question, copy the URL, print the QR — and the chatbot does the rest.